Policies and Procedures
ELLERSLIE SCHOOL
POLICIES AND PROCEDURES
This folder covers the policies of Ellerslie School. Behind the policies sit the more detailed “Procedural and
Administrative Guidelines” which state ‘the how, what and why details’ for each policy. All staff members are expected to
familiarise themselves with the folder.
For a school to function effectively and provide quality learning opportunities for students it needs to have well articulated
user-friendly policies which, in turn, need to be supported by workable readily understandable procedures and
administrative guidelines. The on-going review of school policy is a very important and a vital facet of school
management and administration.
It is the responsibility of the Board of Trustees to review and ratify policy with the principal and management responsible
for the procedures and administrative guidelines that implement the policy. Each policy is reviewed annually; with the
procedures and administrative guidelines being reviewed as and when necessary.
The policies cover the six National Administrative Guidelines (NAGS). These are also reflected in the School Charter.
The areas are:
NAG 1: Curriculum
NAG 2: Documentation and Review
NAG 3: Personnel
NAG 4: Finance and Property
NAG 5: Health and Safety
NAG 6: Legislation
Policy reviews will be undertaken annually.
Policy Review Timetable
NAG 1: Curriculum Meeting 2 March
NAG 2: Documentation and Review Meeting 3 April
NAG 3: Personnel Meeting 4 May
NAG 4: Finance and Property Meeting 5 June
NAG 5: Health and Safety Meeting 6 July
NAG 6: Legislation Meeting 7 August
NATIONAL ADMINISTRATIVE GUIDELINE 1: CURRICULUM
Rationale:
The needs of individual students are at the centre of all teaching, learning and assessing. Students should be
encouraged to acquire the knowledge, skills, attitudes, understandings and key competencies of the National Curriculum
Statements
Purpose:
To put in place a comprehensive programme that encourages and fosters achievement and excellence in learning with
access to high quality and expert teaching.
Guidelines:
1. Develop and implement teaching and learning programmes:
• To provide all students in Years 1-8 with opportunities to achieve for success in all the essential learning and
skill areas of the NZ curriculum.
• Giving priority to student achievement in literacy and numeracy, especially in Years 1-4.
2. Through a range of assessment practices, gather information that is sufficiently comprehensive to enable the
progress and achievement of students to be evaluated giving priority first to:
• Student achievement in literacy/numeracy in Years 1-4 and then,
• Breadth and depth of learning related to the needs, abilities and interests of students, and the nature of the
school
• Curriculum, and the scope of the NZ curriculum (as expressed in the National Curriculum Statements)
3. On the basis of good quality assessment information, identify students and groups of students:
• Who are under-achieving
• Who are at risk of not achieving
• Who have special needs (including Gifted & Talented students)
• Who require attention, with respect to particular aspects of the curriculum.
4. Develop and implement teaching and learning strategies to address the needs of students and aspects of the
curriculum identified in 3 above.
5. School programmes and procedures will, wherever possible and appropriate, reflect the Maori perspective and
provide for specific needs of Maori. Targets and achievement data for Maori will be included in the reporting
process.
6. Career information and guidance will be available to Year 7 and 8 students.
In order to fulfil the policy, the board and management have developed, and will regularly review, the following
Procedural and Administrative Guidelines associated with “Curriculum”:
Assessment and Evaluation Homework
Children with Special Needs (CWSN) Information Centre – Library/I.C.T.
Curriculum Delivery Literacy and Numeracy
Education Outside the Classroom (EOTC) Maori and Pasifika Student Achievement
Gifted and Talented Planning and Preparation
Reading Recovery
Ratified by Board: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
Revised: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
NATIONAL ADMINISTRATIVE GUIDELINE 2: DOCUMENTATION AND REVIEW
Rationale:
Maintaining effective documentation and self review processes promotes an effective school and enable continuous
school improvement.
Purpose:
1. To ensure that systems and procedures in the school are properly documented based on procedural and
administrative guidelines.
2. To provide a framework for reviewing all aspects of the school’s operations.
Guidelines:
1. Develop a strategic plan which documents how the school is giving effect to the NEG’s through their policies, plans
and programmes including those for curriculum, assessment and staff professional development.
2. From the Strategic Plan an Annual Plan stating Yearly Focus and Targets for improvement will be formed.
3. Maintain an on-going programme of self-review in relation to the above procedures and administrative guidelines,
plans and programmes, including evaluation of information on student achievement.
4. Report to students and their parents on the achievement of individual students, and to the school’s community on
the achievement of students individually and as a group i.e. by age and ethnicity (see NAG 1, No 3) including the
achievement of Maori students against the plans and targets referred to in NAG 1, No. 5.
In order to fulfil the policy, the board and management have developed, and will regularly review, the following
Procedural and Administrative Guidelines associated with “Documentation and Self Review:
Strategic Planning
School Self Review
School Community Consultation
Reporting on Student Progress
Ratified by Board: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
Revised: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
NATIONAL ADMINISTRATIVE GUIDELINE 3: PERSONNEL
Rationale:
A Board of Trustees has a responsibility to be a good employer and such responsibilities require the development and
implementation of Good Employer programmes and practices.
Purpose:
1. To be a good employer as defined in the State Sector Act 1988 and comply with the terms and conditions contained
in employment contracts applying to teaching and non-teaching staff.
2. To promote high standards of staff performance.
Guidelines:
Develop and implement personnel and industrial guidelines, within policy and procedural frameworks set by the
Government from time to time, to ensure terms of employment agreements are at all times met by the Board of Trustees
and which promote high levels of staff performance, use educational resources effectively and recognise the needs of
students.
In order to fulfil the policy, the board and management have developed, and will regularly review, the following
Procedural and Administrative Guidelines associated with “Personnel Management”:
Appointments Classroom Release Time
Complaints, Discipline & Competency Staff Leave
Equal Educational Opportunity Performance Management
Sexual Harassment Professional Development
Units Staff Discipline
Principal Appraisal Staff Induction
Ratified by Board: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
Revised: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
NATIONAL ADMINISTRATIVE GUIDELINE 4: FINANCE AND PROPERTY
Rationale:
In order to maintain quality financial and physical resources a Board of Trustees needs to develop and implement sound
resourcing procedures and administrative guidelines.
Purpose:
Ensure that there are quality reporting and resourcing procedures so that the Board of Trustees can allocate funds to
reflect the school’s priorities.
Guidelines:
1. Allocate funds to reflect the school’s priorities as stated in the Charter and Annual Plan.
2. Monitor and control school expenditure, and ensure that annual accounts are prepared and audited as required by
the Public Finance Act 1989 and the Education Act 1989.
3. Comply with the negotiated conditions of any current asset management agreement, and implement a maintenance
programme to ensure that the school’s buildings and facilities provide a safe and healthy learning environment for
students.
In order to fulfil the policy, the board and management have developed, and will regularly review, the following
Procedural and Administrative Guidelines associated with “Finance and Property”:
Financial Management
Property Management
Fundraising
Ratified by Board: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
Revised: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
NATIONAL ADMINISTRATIVE GUIDELINE 5: HEALTH AND SAFETY
Rationale:
Through the development of effective Health and Safety procedures, practices and guidelines, a safe physical and
emotional environment can be achieved for all students, staff and visitors.
Purpose:
To provide a safe physical and emotional environment for all students, staff and visitors.
Guidelines:
1. Comply in full with any legislation currently in force.
2. Ensure that there are relevant Procedures and Administrative Guidelines and compliance with these regarding both
physical and emotional safety for students, staff and visitors.
In order to fulfil the policy, the board and management have developed, and will regularly review, the following
Procedural and Administrative Guidelines associated with “Health and Safety”:
Administration of Medication Emergency Evacuations
Animal Welfare Health and Safety
Child Abuse Sick Bay/Medical Room
Code of Behaviour Traumatic Incident Management
Cyber Safety
Cycle Transport
Ratified by Board: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
Revised: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
NATIONAL ADMINISTRATIVE GUIDELINE 6: LEGISLATION
Rationale:
A school needs sound administrative practices to ensure all legal administrative requirements are met.
Purpose:
To comply with all general legislation requirements.
Guidelines:
1. Ensure that there are procedural and administrative guidelines to cover general legislative requirements and
compliance with these.
2. The Principal shall ensure any new legislation requirements are addressed and that where necessary new
guidelines are developed and implemented.
In order to fulfil the policy, the board and management have developed, and will regularly review, the following
Procedural and Administrative Guidelines associated with “Legislation”:
Attendance and Absences Student Placement
Enrolment Scheme Treaty of Waitangi
Governance Privacy
Protected Disclosures
Ratified by Board: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
Revised: ___________________________________ __________________
Chairperson - Signed for Board of Trustees Date
ELLERSLIE SCHOOL
POLICIES AND PROCEDURES
NATIONAL ADMINISTRATIVE GUIDELINE 1: CURRICULUM
Assessment and Evaluation
Children with Special Needs (CWSN)
Homework
Information Centre- Library/I.C.T.
Curriculum Delivery Literacy and Numeracy
Education Outside the Classroom EOTC Maori and Pasifika Student Achievement
Gifted and Talented Planning and Preparation
Reading Recovery
NATIONAL ADMINISTRATIVE GUIDELINE 2: DOCUMENTATION AND REVIEW
School Community Consultation Reporting on Student Progress
School Self Review
Strategic Planning
NATIONAL ADMINISTRATIVE GUIDELINE 3: PERSONNEL
Appointments Professional Development
Classroom Release time Sexual Harrassment
Complaints, Discipline & Competency Staff Discipline
Equal Educational Opportunity Staff Induction
Performance Management Staff Leave
Principal Appraisal Units
NATIONAL ADMINISTRATIVE GUIDELINE 4: FINANCE AND PROPERTY
Financial Management Property Management
Fundraising
NATIONAL ADMINISTRATIVE GUIDELINE 5: HEALTH AND SAFETY
Administration of Medication Emergency Evacuation
Animal Welfare Health & Safety
Child Abuse
Code of Behaviour
Sick Bay/Medical Room
Traumatic Incident Management
Cyber Safety
Cycle Transport
NATIONAL ADMINISTRATIVE GUIDELINE 6: LEGISLATION
Attendance and Absences Student Placement
Enrolment Scheme Treaty of Waitangi
Privacy Governance
Protected Disclosures
|
